Human Resources Payroll Assistant

East Valley School District   Yakima, WA   Full-time     Administration / Clerical
Posted on November 19, 2021
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HUMAN RESOURCES/PAYROLL ASSISTANT
ADMINISTRATION OFFICE
POSITION COMMENTS:
• 8.0 hours per day / 260 workday contract
• Confidential and Exempt position.
• Salary: $27.17 to $27.99 DOE


MINIMUM QUALIFICATIONS:
• High School Diploma equivalent.
• AA degree (or higher) preferred.
• Human Resources and/or Payroll related experience.
• Experience with MS Word, Excel and other computer applications.
• Considerable knowledge of standard clerical and administrative office practices, processes, and
equipment, including data gathering, maintaining information and records.
• Type accurately and ability to use correct spelling, punctuation, and grammar.
Application Procedure:
In-district candidates must submit a letter of interest and resume to Sheryl Seaman, Human
Resources Director, District Office. The letter must include the position desired and the
individual qualifications for the position.
Other Applicants must apply here: evsd90jobs.hrmplus.net Online Job Center
See below for full job description.


CLOSING DATE: OPEN UNTIL FILLED
Immigration Reform and Control Act Requirements: The recommended applicant, if not a current regular employee, will be required to complete an INS 1-9 form and must provide proof of employment eligibility.
Disclosure Statement and Background Check: Pursuant to Chapter 486, Washington Laws of 1987, the recommended applicant will be required to complete a disclosure form indicating whether he or she has been convicted of crimes against persons listed in the law. In addition, a background check will be requested from the Washington State Patrol. Job Sharing: Pursuant to Chapter 206, Laws of 1989, East Valley is willing to accept and consider applications from individuals wishing to job share.


Equal Opportunity Employer: East Valley School District No. 90 does not tolerate discrimination in connection with any programs, activities, or employment based on race, color, national origin, sex, sexual orientation, including gender expression or identity, creed, religion, age, veteran or military status, disability, or the use of a trained dog guide or service animal by a person with a disability and provides equal access to the Boy Scouts of America and other designated youth groups. Inquiries regarding compliance procedures may
be directed to the school district Title IX, Section 504/ADA, and Civil Rights Coordinator, Mr. Matt Toth, 2002 Beaudry Road, Yakima, WA 98901, toth.matthew@evsd90.org or (509) 573-7300. You can report discrimination and discriminatory harassment to any school staff member or to the district's Civil Rights Coordinator, listed above. You also have the right to file a complaint. For a copy of your district’s nondiscrimination 3210 policy and procedure, contact your school or district office or view it online at www.evsd90.org.


EAST VALLEY SCHOOL DISTRICT NO. 90
2002 BEAUDRY ROAD
YAKIMA, WA 98901
(509) 573-7300
FAX 573-7340


JOB DESCRIPTION
Human Resources/Payroll Assistant
Essential Duties and Responsibilities:
• Attends meetings and in-services (e.g. district HR/Payroll meetings; district-wide meetings;
specialized software training events; HR/Payroll conferences and workshops.) for the purpose of
receiving and sharing knowledge and procedures related to all HR/Payroll operations; helping to
ensure compliance with all legal requirements and the provision ofsound HR/Payroll practices.
• Assists and responds to inquiries and questions from new hires, principals, supervisors, and staff.
• Verify leave balances as pre-arranged leave forms/requests are submitted; verify monthly that
submitted leave requests are entered in payroll system; resolve any discrepancies concerning leave
balances.
• Perform necessary computations from source documents to assist with the payroll process.
• Produce routine letters regarding employment (new hire paperwork) or other personnel matters.
• Create new hire employment packets to include the tracking of new hire paperwork to ensure
proper documents are received, reviewed and processed in a timely manner.
• Assist with the development of human resources/payroll forms and records; ensure proper routing
and disposition of records; explain and obtain necessary forms from new employees; ensure
confidentiality of employee data.
• Assist with the employee benefit program to include meeting with new employees to review benefit
options.
• Verify substitute timesheets for accuracy and submit to program directors for budget coding and/or
approval. Enter approved substitute timesheets into payroll system.
• Prepare, process and track reasonable assurance letters and annual sexual misconduct verifications.
• Assists with the tracking and monitoring of leave in accordance with the Federal Medical Leave Act
(FMLA) and Washington State Paid Family and Medical Leave (PFML) to ensure compliance.
• Completes personnel I-9 verifications for the purpose of ensuring accurate employment records in
compliance with District, state, and federal requirements and following applicable employment
guidelines and laws.
• Assists with the process of unemployment claims.
• Assists with the completion of salary surveys.
• Assists with the completion of employment verifications.
• Assists with distributing and tracking employment contracts.
• Plan, organize and coordinate District’s annual benefit fair.
• Coordinate and compile new employee orientation notebooks for distribution.
• Completes special projects related to human resources/payroll operations for the purpose of
updating department procedural activities, improving department operations, and/or assisting
others with human resources/payroll related functions.
• Assist district receptionist and other district office personnel as may be required for the purpose of
ensuring an efficient and effective work environment.
• Perform other related duties as required to support these functions and responsibilities.
• Uphold East Valley School Board Policies, follow administrative procedures, adhere to the Code of
Professional Conduct, and enforce school rules.


QUALIFICATIONS:
Knowledge, Skills, and Abilities:
▪ Experience with MS Word, MS Excel and other computer applications.
▪ Type accurately and ability to use correct spelling, punctuation, and grammar.
▪ Considerable knowledge of standard clerical and administrative office practices, processes, and
equipment, including data gathering, maintaining information and records.
▪ Knowledge in the Human Resource or Payroll field is desirable.
▪ Initiative, skill, and interest in the field of Human Resources or Payroll.
▪ Ability to understand and apply program concepts, policies, and procedures in the work
environment.
▪ Ability to learn applicable HR and payroll policies, procedures, including law and regulations.
▪ Ability to effectively interface with individuals or groups of people representing various
backgrounds and disciplines.
▪ Ability to communicate clearly and effectively orally and in writing, including explaining
processes and procedures to others.
▪ Ability to independently organize and prioritize work assignments and coordinate a variety of
tasks with good attention to detail and ability to deal with conflicting priorities and deadlines.
▪ Ability to work effectively in a participating team environment.
▪ Ability to accurately compile, monitor, track, gather relevant data, and compile routine reports.
▪ Ability to operate standard business computer software, including word processing, spreadsheet
and database programs or other application software as required for position.
▪ Ability to learn to effectively utilize and operate sophisticated automated record keeping
systems and equipment.
▪ Ability to maintain confidentiality requirements.


Education and Experience: Salary:
1. High school diploma or equivalent. 
2. AA degree (or higher) preferred. 260 workday contract
3. Human Resources and/or Payroll related experience. Confidential and exempt position
Clearances: Reports To: Criminal Justice Fingerprint/Background Clearance Human Resources Director