Payroll Accountant

City of Walla Walla   Walla Walla, WA   Full-time     Accounting
Posted on January 14, 2022
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PAYROLL ACCOUNTANT
Opening Date: January 13, 2022
Salary Range: $ 5,543 – $6,745 per month
Closing Date: Open Until Filled


NATURE OF POSITION:
As a member of the Finance Department, the Payroll Accountant performs a full range of payroll and accounting
related functions, including finance related reconciliations, and reporting and assists in the organization and
operation of financial procedures.


REQUIRED MINIMUM QUALIFICATIONS:
Bachelor's degree in Accounting, Business Administration, or related field, and two (2) years of related
experience; or any equivalent combination of education, experience and training that provides the required
knowledge, skills, and abilities. Municipal experience preferred. Applicants must be able to provide proof of
being fully vaccinated for COVID-19 by time of hire.


DESIRED QUALIFICATIONS:
Previous accounting experience involving the processing of payroll. Bilingual in Spanish.


APPLICATION AND SELECTION PROCEDURE:
A completed City application and resume are required to apply. Applications are available on the Human
Resources page of the City of Walla Walla website: https://wallawallawa.gov.
Applicants whose experience most closely meets the requirements of the position will be invited to continue in
the selection process which will consist of an oral panel interview, reference inquiries and may include a criminal background check and consumer report. Completed application packages can be mailed to:
CITY OF WALLA WALLA-HR
15 N. Third Avenue
Walla Walla, WA 99362
Email to hr@wallawallawa.gov or faxed to (509) 524-7935.


REASONABLE ACCOMMODATION: The City of Walla Walla will provide reasonable accommodation to disabled
applicants if requested. Please notify the Human Resources office at least 5 days prior to the need.
JOB DESCRIPTIONS: To obtain a copy of the full job description and class specification for this position, please
contact us at: hr@wallawallawa.gov or 509.527.4475.
NOTE: The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained herein may be modified and/or revoked without notice.


THE CITY OF WALLA WALLA COMPLIES WITH TITLE VI, ADA, AND OTHER APPLICABLE FEDERAL CIVIL RIGHTS LAWS AND DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, NATIONAL ORIGIN, AGE, DISABILITY, RELIGION, VETERAN STATUS, SEXUAL ORIENTATION, GENDER IDENTITY, OR SEX IN EMPLOYMENT OR THE PROVISION OF SERVICES. EQUAL OPPORTUNITY EMPLOYER / MINORITIES AND WOMEN ARE ENCOURAGED TO APPLY.

SUPERVISION RECEIVED:
General direction and oversight are provided by the Accounting Manager.


ESSENTIAL DUTIES AND RESPONSIBILITIES:
1. Employees of the City of Walla Walla are expected to model and foster the City’s core values:
Service - Integrity - Collaboration - Equity - Leadership – Community
2. Plans, coordinates, and monitors the City's payroll processing functions; assigns and reviews, as well as
performs, the processing of employee and retiree pay benefits; oversees the preparation and
transmittal of payroll related payments and reports including but not limited to federal and state
quarterly reports; maintains a working knowledge of federal and state statutes relating to payroll,
retirement, and other areas applicable to the payroll function and makes recommendations to
supervisor on the impacts of such items; reconciles payroll related accounts within the City's financial
ledgers.
3. Maintains payroll records and employee information within the City's payroll systems; conducts internal
audits to ensure the accuracy and credibility of the system; analyzes, develops, and recommends
improvements to the payroll system to improve efficiency and accuracy; troubleshoots problems and
follows up on their resolution.
4. Ensure proper pay rates and individual payroll changes are entered in the payroll system accurately.
Prepare, process, and calculate a variety of payroll actions including wage garnishments, benefit
withholdings, overtime calculations and worker’s compensation leave buy back.
5. Audit timesheets and other payroll records ensuring compliance with City policies, respective collective
bargaining agreements and legal requirements; complete employee wage verifications.
6. Conducts comparisons of actual costs to the budget and assists the Accounting Manager and Director of
Finance in monitoring budget control with special attention directed toward payroll performance.
7. Partner with Human Resources to provide auditing support, salary and benefit rate calculations and
adjustments; implement salary schedules and payroll changes relevant to bargaining agreements.
8. Develop and oversee the maintenance of the records management system for all payroll records in
compliance with state record retention requirements.
9. Performs reconciliation of various general ledger accounts and sub-ledgers, periodic budget to actual
variance analysis and preparation of documentation (and analysis) for the City’s Annual Comprehensive
Financial Report.
10. Perform year-end, Annual Comprehensive Financial Report (ACFR) entries and assists with the
preparation and review of the city’s report.
11. Demonstrate tact, initiative, prudence, and independent judgment within general policy and procedural
guidelines.
12. Establish, maintain, and foster positive and effective working relationships.
13. Handle confidential and sensitive matters relating to all aspects of payroll functions.
14. Apply critical thinking skills; identify opportunities for improvement; streamline processes for efficient
work practices.
15. May be called upon to assist and participate in various annual and special projects as required.


OTHER JOB FUNCTIONS:
1. Demonstrate punctual, regular, and reliable attendance which is essential for successful job
performance.
2. Present a positive, professional image; maintain cooperative and effective working relationships; assure
excellent customer service with internal and external customers.
3. Execute assignments, projects, and job responsibilities efficiently and within defined timeframes; work
independently and effectively with little direction.
4. Demonstrate good judgment and employ critical thinking to execute duties, identify issues, seek
solutions, and recommend improvements in support of departmental goals.
5. Provide assistance to staff and higher-level management; participate in resolving operational or
interpersonal concerns; participate in training, meetings, and on committees as assigned.
6. Respect the value of diversity in the workplace and the community.
7. Perform other duties as assigned.


KNOWLEDGE, SKILLS AND ABILITIES:
• Advanced payroll accounting and benefits administration practices and procedures.
• Perform basic math, including calculations using fraction, percent, and/or ratios.
• Learn, interpret, explain and apply laws, codes, regulations, policies and procedures to assigned tasks.
• Working knowledge of computerized payroll systems and Excel.
• Research and analyze data and information; develop, evaluate and present alternative
recommendations.
• Communicate effectively both orally and in writing; comprehend and use English effectively including
producing all forms of communications in a clear, concise and understandable manner, appropriate for
intended audiences.
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner.
• Project management principles to establish priorities and meet deadlines.


TOOLS AND EQUIPMENT USED:
Operate a variety of office equipment including personal computers, programs, telephones, copiers, printers,
scanners and calculators. Utilize standard and customized software including Office and Excel.


PHYSICAL DEMANDS:
Sitting and standing for extended periods of time; seeing, hearing and speaking to exchange information;
repetitive hand movements; intermittently stand, walk, kneel down, stoop, bend at the waist and lift up to 20
pounds.


WORK ENVIRONMENT:
Office environment; subject to distractions from customers.


City of Walla Walla

Walla Walla , WA